Document Archive System

Managing enterprise documents, archiving, monitoring, maintaining, and preserving their confidentiality and preventing their loss or damage is of paramount importance. Therefore, an electronic archive program has been provided, which provides a comprehensive system for archiving documents and correspondence, directing them, and operating within institutions within a central system that includes all administrative entities in order to prepare, exchange, save, and retrieve correspondence and documents easily and effectively.

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Get rid of paper-based archiving methods and keep your files organized, secure, and easily accessible

~~folder~~ Input and Archiving
~~collections_bookmark~~ Indexing and Classification
~~mark_email_unread~~ Instant Messaging
~~find_in_page~~ Search and Retrieval

Search & Find

To solve the problems of finding the required paper files between groups of papers and saving time and effort in traditional searches, the system provides options for simple search or what is known as a free search in the correspondence address quickly and directly by entering any word to search for it in the correspondence addresses and displaying the search results directly, in addition to For advanced search options that allow the ability to search by the name of the entity, the date, the subject, and with additional options.

Instant Correspondence

Once the file is added and archived on the system and the party to be corresponded with is chosen, it is directed directly through the system as a direct incoming mail, so that the correspondence appears on the program at the addressee immediately so that you can view the file and follow it with a warning to the sender to open and display the message by the sender. More than one correspondent can be selected to send the archived file to these contacts without any limitations.
This feature allows quick distribution and dissemination of decisions to the organization's departments and users.

Indexing and classification

The program provides the ability to create categories and highlight them in different colors to facilitate the ordering, organization and indexing of correspondence within these user categories. In addition to classifying the correspondence according to the destination to which it is sent, displaying all correspondences of a specific destination, filtering them and displaying them according to the type of correspondence.

Archiving files

First, the file is prepared by scanning the document with the scanner and storing it in its own folder. Through the program screen, uploading the document file is added to the archiving system, specifying its type (outgoing, incoming, saving, direct incoming) and choosing the destination or correspondents. It is possible to link documents and transactions with the employee concerned to facilitate the procedures for following up on the file later, in addition to the possibility of commenting on the documents and adding notes.
The system supports all file formats and types of different images and allows working according to work cycles (incoming - outgoing - archives) with the ability to customize according to the requirements of each department.